The Town Clerk serves as a recording officer and custodian of vital statistics and valuable municipal records. Among other duties, the Town Clerk records and certifies all votes passed at Town Meeting, administers and records oaths of office to town officials, and records various instruments as required by law. The Town Clerk also issues certificates and licenses, prepares street and voting lists, and supervises all elections.
The Town Clerk also serves as the Parking Clerk, accepting payments for parking citations within the Town of Hamilton.
The following licenses, permits, and services are available at the Office of the Town Clerk:
- Business (d/b/a/) Certificates
- By-laws (Town, Zoning with Zoning/ Groundwater Maps)
- Certified Copies (Birth, death, marriage certificates)
- Marriage Licenses
- Dog Licenses
- Raffle Permits
- Resident List/ Street List/ Voter List
- Voter Registrations
- Public Meeting Notices (MUST be filed and time stamped 48 hours prior to meeting)
Business Certificates (DBA) must be filed by unincorporated business located in Hamilton that are conducting business under a name other than one’s own. The fee for a Business Certificate is $25 and is valid for four years upon which time is renewable.
The following by-laws are sold by the Town Clerk’s office: Zoning By-Laws with maps – $20.; Subdivision Rules and Regulation – $5.; Town By-Laws – $5. These publications can also be downloaded from the town website.
Certified copies of Birth, Death, and Marriage records are available for $10. Marriage records are available if you originally filled out your marriage intention paperwork in the town.
Per Massachusetts state law, all dogs six months of age and older must be licensed. Evidence of a current rabies vaccination must be provided to the Clerk’s Office prior to issuance of license. Intact males and females $20.; Neutered males and spayed females $15.; owners over 70 years of age are granted first dog license at no charge. The annual license is good from April 1-March 31. Beginning in June, late fees are assessed.
Street listings are available for $15.00.
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Street lists are available for $15.00.
Certified copies of Birth, Death and Marriage records are available for $10.
All dogs six months of age and older must be licensed per Massachusetts state law. Evidence of a current rabies vaccination must be provided. Males and Females $20.; Neutered Males and Spayed Females $15.; owners over 70 years of age receive their first dog license no charge. Licenses are for the period April 1st. through March 31st annually. Dogs not registered/licensed by June have late fees assessed.
The Hamilton Town Clerk’s Office issues certified copies of the records of birth of any person whose birth occurred within the Town of Hamilton and for any resident whose parents resided in the Town of Hamilton at the time of birth. If you are not certain if the birth certificate is filed here, call the office for confirmation at 978-468-5570 X3 before ordering, as refunds could take up to 4 weeks.
The Hamilton Town Clerk’s Office issues certified copies of the records of death of any person whose death occurred within the Town of Hamilton and for any Hamilton resident who passed away in any other Massachusetts community. If you are not certain whether a death certificate was filed here, call the office for confirmation at 978-468-5570 X3 before ordering, as refunds could take up to 4 weeks to process.