Town Clerk

The Town Clerk’s Office is located at the Patton Homestead, 650 Asbury Street.  The office opens at 8:30 a.m.  The mailing address is P.O. Box 429, Hamilton, MA 01936.

PLEASE CALL 978-468-5570 X 3 to confirm our AVAILABILITY and schedule an APPOINTMENT. We have several office closures during September due to trainings.

Because we do not have all of our records at the new location, we may have to go back to Town Hall to access documents in the vault. Unfortunately, this may cause a delay in responding to requests. Please note — if one of us is on vacation or at an out of office appointment, there will be office closures.  Thank you for your patience. 

Town Clerk’s Office Closures: 

• Tuesday, Sep 15, closed for training 9:00 am – 10:45 am AND 3:00 – 4:30 (open 4:30 – 6:30 pm)
• Wednesday, Sep 16, closed 12:00 – 1:30 pm
• Thursday, Sep 17, closed 12:00 – 1:30 pm
• Friday, Sep 18, closed 11:00 am – 11:30 am
• Tuesday, Sep 22, closed for training 1:00 pm – 2:30 pm

2026 MA STATE ELECTIONS:   Click here to check your voter registration status.

November 3- MA State Election, 7:00 am – 8:00 pm.

Last day to register to vote: Sat, Oct 24 at 5:00 pm.

Last day to request Vote by Mail ballot: Tue, Oct 22 by 5:00 pm.

Tabulator testing:  Sat, Oct 24, 10:00 am.

Advance Removal (check-in) of Early Ballots:  Fri, Oct 30, 10:00 am.

Voters have three (3) options for voting in a state election:  1) vote by mail, 2) vote early in person, or 3) vote on Election Day.

1) Vote by Mail:   VOTE BY MAIL Application can be mailed in, dropped off at the Clerk’s office or the town drop box, or scanned and emailed to [email protected]  The application MUST be signed.  You can also apply online at www.voteinma.com

Voted mailed ballots must be postmarked by Friday, Nov 6.  If voter is local, please return as soon as possible to the Clerk’s Office OR the drop box.  We appreciate receipt in the signed envelope before Election Day.  DO NOT wait, the post office can be unreliable.

2) In-person early voting will take place October 17 – October 30.

Sat, Oct 17     8:00 am – 2:00 pm

Mon, Oct 19   10:00 am – 2:30 pm

Tues, Oct 20   2:00 am – 6:30 pm

Wed, Oct 21 and Thu, Oct 22 10:00 am – 2:30 pm

Fri, Oct 23   10:00 am – 12:30 pm

Sat, Oct 24     10:00 am – 4:00 pm

Mon, Oct 26   8:30 am – 4:30 pm

Tues, Oct 27   8:30 am – 6:30 pm

Wed, Oct 28 and Thu, Oct 29 8:30 am – 4:30 pm

Fri, Oct 30   8:30 am – 4:30 pm

3) Election Day – 7:00 am – 8:00 pm at the HW Recreation Center gym, 16 Union St

November 3 – MA State Election, 7:00 am – 8:00 pm.  Vote by mail is available.  In-person early voting will take place October 17 – October 30.  Last day to register to vote is Sat, Oct 24.

The MA Elections Division, pursuant to state law, has mailed an application to every registered voter who has not yet applied.  Whether applying online, by paper application or returning the mailed application, please return as soon as possible.  Ballots will be mailed out as soon as they are available.

RECENT EVENTS:

April 11, 2026 Annual Town Meeting.  Click here for the RESULTS.

April 16, 2026 Annual Town Election. OFFICIAL RESULTS

APPOINTMENTS REQUIRED:  To ensure that the Town Clerk’s Office is available to assist you with a request for notary services; copies of birth, death or marriage certificates; the filing of business certificates (DBA’s) or marriage intentions, please call 978-468-5570 x 3 to schedule an appointment. Patton Homestead hours:  MON/WED/THU  8:30 am – 4:30 pm; TUES  8:30 am – 6:30 pm; FRI 8:30 – 12:30. We are a two-person office, the office may be closed at lunch depending on staff vacation and training schedules. 

Records requests for the Clerk’s Office records can be sent via email:  [email protected] 

2026 CENSUS FORMS ARE OVERDUE. VOTERS HAVE BEEN INACTIVATED.  On May 28, 1517 voters were moved to Inactive Status in the voter registration system because they did not return a 2026 Census form.  The Census form tells us that the voter still resides at the address on file.  Each inactivated voter will be sent a postcard notification of their changed voter status on which the voter can state that they do still live in Hamilton (and be returned to Active status) or that they moved. If the postcard is not returned, the voter will have to show proof of residency when they arrive to vote at the Sept. 1 State Primary or the Nov. 3 State Election.  This process is crucial to maintaining the integrity of the voter registration list.  Thank you for your cooperation.

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By-Laws

The following by-laws are sold by the Town Clerk’s office:

Zoning By-Laws with maps – $20.

Subdivision Rules and Regulation – $5.

Town By-Laws – $5

These publications can also be downloaded from the town website.